Real workflows,
real results
See exactly how Kenyan landlords, property managers, and estate agencies use Kokodi to eliminate manual processes and get audit-ready books.
20 case studies · 5 categories
Residential LandlordsResidential Apartments
How a Private Landlord Eliminated Rent-Chasing with M-Pesa Auto-Matching
Zero manual M-Pesa statement cross-referencing — every transaction auto-matched to the correct tenant
M-Pesa Daraja API IntegrationSTK PushAutomated Invoice Generation+4 more
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Residential LandlordsResidential Rental
How Landlords End Security Deposit Disputes with a Full Deposit Ledger
Every deposit transaction — collection, application, and refund — recorded in an immutable GL ledger
Deposit InvoiceDeposit SettlementGL Engine (2040 Deposit Control)+3 more
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Residential LandlordsFamily-Owned Rental Property
How a Family Landlord Got P&L Visibility and Stopped Dreading KRA Filing Season
Clear month-by-month P&L per building — know which property makes money and which doesn't
Chart of AccountsFiscal Year ManagementSupplier Bills+5 more
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Residential LandlordsResidential Rental
How to Manage the Full Tenant Lifecycle — From Invite to Move-Out — Without Paperwork
Every tenant has a complete, searchable history from move-in to move-out — accessible in 10 seconds
Tenant Invitation & PortalDocument UploadAutomated Invoice Generation+4 more
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Property Management CompaniesProperty Management
How a PMC Cut Monthly Owner Reporting from 3 Days to 30 Minutes
Monthly owner statements compiled in 30 minutes per building, not 3 days for the entire portfolio
Multi-Building ManagementRent Ledger ReportP&L Statement+4 more
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Property Management CompaniesProperty Management
How a PMC Managing 200 Units Eliminated Manual Monthly Invoicing
200 invoices generated, sent, and tracked in the time it takes to make a coffee — zero staff effort
Automated Invoice GenerationBilling Cycle ConfigurationTenant Portal+4 more
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Property Management CompaniesProperty Management
How PMCs Track Maintenance Spend Accurately and Reconcile at Month-End in Hours
Every maintenance expense linked to a specific building, supplier, and GL account — no more guesswork
Supplier RegisterSupplier BillsAccounts Payable+4 more
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Property Management CompaniesProperty Management
How Growing PMCs Implement Financial Controls Without Slowing Down Operations
Every transaction attributed to a named user — accountability replaces shared-login ambiguity
Role-Based Access ControlMulti-User AccountsBill Approval Workflow+3 more
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Property Management CompaniesProperty Management
How PMCs Handle Unmatched M-Pesa Payments Without Sending Wrong Reminders
Unmatched payments held safely in suspense — never silently lost or misallocated
M-Pesa Daraja API IntegrationUnmatched Payment PanelSuspense Account (1090)+3 more
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Property Management CompaniesLarge Property Management
How Large PMCs Enforce Dual-Control on Every Material Financial Decision
Every material payment has a documented, timestamped approval chain — external audit-ready by default
Bill Approval WorkflowJournal Approval WorkflowRole-Based Access Control+4 more
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Estate AgenciesEstate Agency
How an Estate Agency Onboards New Rental Tenants Professionally at Scale
Consistent onboarding experience across all agents and all landlord buildings — no individual variation
Multi-Building SetupTenant InvitationDocument Upload+4 more
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Estate AgenciesEstate Agency
How Estate Agencies Track Rent Collection, Agency Fees, and Owner Disbursements Cleanly
Agency fee calculation backed by GL records — no manual percentage calculations, no rounding errors
M-Pesa Auto-MatchingSupplier BillsManagement Fee Invoicing+4 more
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Estate AgenciesEstate Agency
How Estate Agencies Proactively Manage Tenant Defaults Across Their Portfolio
Arrears identified within 24 hours of a missed payment — not weeks later when it becomes a crisis
Aged Receivables ReportDefaults ReportPayment Reminders (Tiered)+3 more
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Commercial PropertyCommercial Real Estate
How Commercial Building Managers Handle Complex Lease Billing with Multiple Charge Types
Complex commercial invoices with multiple charge types generated accurately and automatically
VAT Tax Code ConfigurationService Charge BillingQuarterly Billing Cycles+4 more
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Commercial PropertyMixed-Use Real Estate
How Mixed-Use Property Owners Get a Consolidated Financial View Across Residential and Commercial Units
Single consolidated P&L for the entire mixed-use building — residential and commercial income in one view
Multi-Unit Building SetupChart of Accounts (Income Account Segmentation)M-Pesa Integration+4 more
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Commercial PropertyCommercial Property Management
How Commercial PMCs Complete Bank Reconciliation in Hours Instead of Days
Month-end reconciliation completed in 2 to 4 hours instead of 2 to 3 days — staff time reclaimed
Bank Reconciliation ModuleM-Pesa Auto-MatchingGL Engine+4 more
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Accounting & ComplianceProperty Investment
How Property Companies Prepare for External Audits Without a Two-Week Fire Drill
Audit preparation time reduced from two weeks to one day — all documentation is in Kokodi already
Immutable GL JournalsBill Approval WorkflowJournal Approval Workflow+5 more
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Accounting & ComplianceProperty Development
How Property Developers Set Up Proper Books When Converting a Completed Project to Rental
Balance sheet correctly reflects property assets, construction loans, and equity from the first day of operations
PMC SetupChart of AccountsFiscal Year Management+6 more
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Accounting & ComplianceProperty Management
How PMCs Stay KRA VAT-Compliant Without a Full-Time Tax Accountant
Output VAT applied correctly to every commercial invoice automatically — no manual tax calculation errors
Tax Code ConfigurationVAT on InvoicesInput VAT on Supplier Bills+3 more
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Accounting & ComplianceProperty Management
How PMCs Execute a Clean Year-End Close and Start the New Financial Year Correctly
Year-end close executed formally with a closing journal — income and expense accounts correctly zeroed
Fiscal Year ManagementTrial BalanceYear-End Close Module+5 more
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